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Agency for Technical Cooperation and Development (ACTED) - Since 1993, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France, is present in four continents and our teams intervene in 34 countries towards 8 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.   In response to the emergency situation in Nigeria, ACTED recruits to fill the position below:

Job Detail

Location: Borno
Course of Study: Not Specified
Required Grade: Any

Reference: PMC/NIA

Location: Monguno, Borno

Department: Coordination

Contract: Fixed term

Duration 6 months

Starting Date: ASAP

 

Job Description

Project Planning:

 

    Develop overall project implementation strategy, systems, approaches, tools, and materials

    Organize project kick-off and close-out meetings

    Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

 

Project Implementation Follow-up:

 

    Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation

    Organize regular project coordination meetings with project team

    Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan

    Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

    Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards

    Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation

    Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

 

Administration and Operational Management of Project Implementation:

 

    Finance:

        Review the BFU(s) and provide accurate forecasts with BOQs

        Forecast monthly cash requirements of the project and submit to AC

    Logistics:

        Contribute to the development of Procurement plans

        Send accurate and precise order forms in a timely manner

        Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

        Confirm quality of material selection if and when applicable

        Ensure a proper management and use of the project assets and stocks

        Plan team movements based on available fleet and applicable policies

    Administration/HR:

        Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

        Ensure that project staff understand and are able to perform their roles and responsibilities

        Follow-up the work plans and day-to-day activities of the project staff

        Manage the project staff in cooperation with Area Coordinators

        Ensure a positive working environment and good team dynamics

        Undertake regular appraisals of staff and follow career management

        Manage interpersonal conflicts

        Ensure capacity building among staff in relevant sectors

    Transparency:

        Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures

        Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

    Security:

        Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

        In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country

        Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;

        Contribute to the updating of the security guidelines in the project area of intervention;

 

External Relations:

 

    Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation

    Cultivate good relations with key humanitarian actors - local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings

    Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

    Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication

    Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others

 

Quality Control:

 

    Assess the activities undertaken and ensure efficient use of resources;

    Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities

    Ensure lessons learned are documented, shared and reflected in project planning and decision making

    Advise on, and assist with, project reviews conducted by AMEU

    Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development

    Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

 

Reporting:

 

    Provide regular and timely updates on progress and challenges to supervisors and other team members

    Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.

    Contribute to drafting of (external) project progress and challenges to supervisors and other team members

    Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.

    Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided.

 

Qualifications

 

    Knowledge of and experience with donor practices and requirements, the project cycle process, and humanitarian or development program solicitations and applications

    Knowledge of and experience with program monitoring and evaluation

    Understanding of operational guidelines and project management tools, including notably budget management

    Ability to operate Microsoft Word, Excel and Project Management software required

 

Conditions

 

    Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

    Additional monthly living allowance

    Free food and lodging provided at the organization’s guesthouse

    Transportation costs covered, including additional return ticket + luggage allowance

    Provision of medical, life, and repatriation insurance

    Submission of applications

 

Application Closing Date

Not Specified.

 

How to Apply

Interested and qualified candidates should send their Application including Cover Letter, CV and references to: jobs@acted.org  under "Ref: PMC/NIA"

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