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Diva Support is an initiation of Diva Radio and Television Limited and seeks to encourage, uplift and enhance the personal, professional and entrepreneurial progress of women in our country.Realizing the strength and unlimited potential in the African Women, We are keen to provide relevant and realistic intellectual support to her in the pursuit of her goals.

Job Detail

Location: lagos
Experience: 3year(s)
Course of Study: not specified
Required Grade: any

Ref: 002/EA’18

 

Job Description

 

    Our company is looking for an Executive Assistant/Personal Assistant to be responsible for provision of personal administrative support and assistance to executive staff.

    You will be responsible for the preparation and editing of correspondence, communications, presentations and other documents.

    You will record ,transcribe and distribute minutes of meetings as well as receive and interact with incoming visitors.

    You are to answer and manage incoming calls, interact with external clients of the organization.

 

Responsibilities

 

    Prepare and edit correspondence, communications, presentations and other documents

    Design and maintain databases

    Maintain all social media accounts professionally

    File and retrieve documents and reference materials

    Conduct research, collect and analyse data to prepare reports and documents

    Manage and maintain executives' schedules, appointments and travel arrangements

    Arrange and co-ordinate meetings and events

    Monitor, screen, respond to and distribute incoming communications

    Answer and manage incoming calls

    Receive and interact with incoming visitors

    Liaise with internal staff at all levels

    Interact with external clients

    Co-ordinate project-based work

    Review operating practices and implement improvements where necessary

    Supervise, coach and train lower level staff.

 

Requirements

 

    Highly proactive

    Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

    Full comprehension of office management systems and procedures

    Excellent knowledge of MS Office

    Proficiency in English

    Exemplary planning and time management skills

    Up-to-date with advancements in office gadgets and applications

    Ability to multitask and prioritize daily workload

    High level verbal and written communications skills

    Discretion and confidentiality

    BSc in any related field; additional qualification as personal assistant would be considered an advantage.

    usually at least 3years experience providing support at a high level

    proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

    knowledge of standard office administrative practices and procedures

    Must be social media savvy, conversant in current a‎ffairs and world/societal trends and able to intelligently update handles accordingly.

    Must be proactive and efficient in anticipating work needs of direct supervisor and addressing those needs ahead of time.

    Must be an organized person.

    Must be creative in problem solving.

 

Method of Application

 

Applicants should send their CV to: career@divasupport.net

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