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FHI 360 is a global development organization with a rigorous, evidence-based approach to human development. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions.

Job Detail

Location: abuja
Experience: 3year(s)
Course of Study: not specified
Required Grade: any

Supervisor: Associate Director, ESITA

 

Basic Function

 

    The Administrative Officer will be responsible for managing and coordinating office operations, supplies and support services and ensuring the public and staff areas of the office premises are kept in good order to ensure organizational effectiveness and efficiency and the optimal use of facilities at the Country Office.

 

Duties and Responsibilities

 

    Serves as point of contact for logistical and administrative needs in the office.

    Coordinates all administrative and secretarial support services for the office (as relevant).

    Keeps proper office records/filings as appropriate.

    Records minutes of meetings and circulates same.

    Supports Travels Manager to coordinate travel details/logistics for staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups. Reconciles records with service providers, prepares periodic reports and payment requests. Supports in vehicle management, fueling and maintenance.

    Supports Facilities Manager to coordinate office cleaning, stores and inventory management, supervises third party service providers such as cleaning, courier, cantering vendors, generator maintenance and operations etc

    Supervises administrative assistants, orderlies and drivers.

    Assists the Travels Manager in the provision of logistics support for workshops and trainings.

    Coordinates all records/storage of supplies for the country office.

    Performs any other duties as may be assigned.

 

Qualifications and Requirements

 

    University degree with minimum of 3-5  years experience in an administrative role with increasing level of responsibility

    Familiarity with administrative and secretarial skills is required

    Experience with large complex organization preferred

 

Knowledge, Skills and Abilities:

 

    Excellent written, oral and interpersonal communication skills.

    Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.

    Well developed computer skills, including knowledge of word processing and spreadsheets.

 

Remuneration

The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

 

Core benefits:

 

    Comprehensive medical plans (PPOs)

    Dental insurance

    Vision coverage

    Group life and AD&D insurance

    Health savings account

    Long-term disability

    Medical and dependent care flexible spending accounts (FSAs)

    Dependent life insurance

    Business travel insurance

    Supplemental personal accident insurance

    Supplemental disability

    Life insurance

    Paid vacation, sick and parental leave

    403(b) retirement plan

    Pension plan

 

Other benefits (will vary depending on work location):

 

    Public transportation program

    On-site fitness center

    Local credit union membership

    Health and wellness program

    Employee assistance program

    Qualified tuition programs (529 plans)

    Bicycle subsidy

    Legal assistance plan

    Pet insurance.

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