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Jobs at Terre des hommes (Tdh)
Terre des hommes (Tdh) is a child relief Non-Governmental Organization with a presence in over 30 countries of the world and more than 90 projects. Our goal is to make a significant and lasting difference the lives of children in need.
Admin And Finance Coordinator

Location: Borno
Experience: 3 year(s)
Course of Study: Not Specified
Required Grade: Any

Position Start Date: 1st of June 2018

 

Duration: 6 months, more if funding available

 

Location: Maiduguri - Nigeria

 

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

 

Contractual conditions:

 

Expatriate contract under Swiss labour code 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

 

Context:

 

In line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe. Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.

 

Main responsibilities:

 

Manages and organizes the administrative, HR and financial department of the delegation and bases (administration, accounting, financial management) in close collaboration with the Country Representative, the HQ. S/he is the direct interface between the delegation and the headquarters and/or field financial partners as regards financial reporting.

 

In his/her role of Foundation representative, the Coordinator reports to the Country Representative and provides multi-base, multi-sponsor and/or multi-partner supervision and follow-up for the projects. S/he is responsible for the implementation of the strategy and the development and managerial coordination of the Admin, HR and financial teams under his/her responsibility.

 

S/he is able to make independent decisions and actions in his/her field of activity.

 

S/he supports and validates the quality of the work done by the teams as regards the Tdh mandate and commitments and international standard

 

Fonction details:

 

Manages the programme's financial resources

 

Aim: To ensure on-going sound financial management that complies with internal procedures and with the guidelines of financial partners

 

Activities:

 

    Ensure the spread, adherence and monitoring of Tdh’s procedures

    Define and elaborate the budget proposals

    Provide the programme's global financial monitoring (by Finance Management Tool)

    Guarantee high quality accounting

    Monitor the high quality cash management between the HQ and bases, in accordance with security considerations and program needs

    Ensure compliance with financial rules in the management of the programme's main partnerships

    Ensure that each budget holder has received adequate training for managing their budget and codifying expenditure correctly

    Manage and facilitate external audits, internal control and fraud prevention

 

Activities specific to institutional donors:

 

    Ensure the spread, adherence and monitoring of the donor procedures

    Lead the production of budget forecasts, the implementation and monitoring of the programme's budget and reporting

    Produce correct and timely financial information to complete proposals and financial reports

    Facilitate the establishment of country strategy by making the financial information and analysis available

 

Implement the programme's HR strategy and ensure implementation of HR processes.

 

Aim: equitable treatment of staff and efficient HR management in support of the programme

 

Activities:

 

    Define the Human Resource’s Policy, including pay, social and training aspects

    Define and implement the corresponding HR processes

    Manage national staff recruitment and assessment processes Participate in welcoming and administrative briefing of expatriate staff

    Ensure that the HR policies are respected

    Ensure the administrative management of programme staff

    Ensure the management of medical evacuations for expatriate staff and the management of accidents and serious incidents

 

Manage the programme's administrative team

 

Aim: Develop the team's autonomy and performance

 

Activities:

 

    Supervise and lead the finance and HR team, set objectives and carry out assessments of direct reports

    Organize and run information and coordination meetings

    Manage direct reports' contracts (leave, end of trial period, etc.); if the need arises, co-validate

    Disciplinary procedures with the country representative

    Oversee the team's career development: define training needs and provide guidance on professional development

    Offer the technical support to Finance Managers in the bases, on day-to-day basis and through field visits

 

Guarantee compliance with the programme's administrative and legal framework

 

Aim: TdH presence is secure from a legal standpoint

 

Activities:

 

    Guarantee the correct archiving and security of the organization’s documents (paper and digital)

    Ensure compliance with legal requirements (HR, administrative, financial, etc.), referring to local expertise if required (lawyers, employment inspectors, etc.)

    Keep a watch on NGO groups, take part in the activity of networks on legal and HR aspects

    Follow up partnership contracts and ensure they comply with internal rules and donor obligations

 

Other:

 

Values:

 

    In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance

    Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)

 

Profile:

 

Competencies:

 

    Professional diploma or university degree in Accounting, Business Administration, Economics or Audit

    Previous experience with an NGO is mandatory

    At least 3 years of experience in a similar position

    Advanced IT knowledge (hardware and software, Microsoft Office, Internet)

    Knowledge of SAGA

 

Skills:

 

    Organized, proactive, autonomous, rigorous, analytical, sense of human relations, diplomacy, communication skills, willingness and motivation to work in an international and intercultural context

 

Languages:

 

    Fluent in English (written and spoken)

    Knowledge of French is an asset

 

Child Safeguarding Policy:

 

    Raising awareness within the Foundation on violence against children

    Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse

    Reducing the risk of child abuse by selectively recruiting employees and others

    Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

 

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