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1 Job at Stresert Services
Stresert Services Limited - Our client, a leader in the Insurance/Corporate services Sector, is currently recruiting suitably qualified candidates to fill the position below:
Librarian/archive Assistant

Location: Lagos
Experience: 3 year(s)
Course of Study: Library Sciences
Required Grade: Any

Service Line Archive & Records Management

Employment Type: Contract

 

Job Description

 

    As an assistant archivist/Librarian, you're responsible for the effective and appropriate management of our organisation's records from their creation, right through to their eventual disposal.

    You'll provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met. This includes controlling the number of records created and stored, and identifying which records is to be preserved for historical and research purposes and those to discard.

 

Key Responsibilities

As an assistant archivist/Librarian, you'll need to:

 

    Responsible for the management of electronic and/or paper-based information

    Act as liaison between the central Archives and our various departments

    Coordinates transfers of records from the branch Archives to the central archive

    Participate in the coordination of archive related projects

    Ensure the provision of an efficient and effective records management system that is in accordance with departmental policy and legislative requirements for document management and retention

    Conduct routine visits to the various archives in order to implement document management policies

    Ensure all the filing rooms are properly set-up and provide training to all the filing room officers on the best way to manage documents

    Contribute to the development, administer the implementation of operational strategies associated with document and records management

    Develop and document relevant procedures to provide easy guidance on information storage, retrieval, retention and destruction which comply with departmental policy, practice and legislative requirements

    Manage the changeover from paper to electronic records management systems

    Provide a detailed monthly report on the digitization project (EDMS) to announce progress made to the Chief Archivist/Librarian

    Preserve corporate memory and heritage.

 

Other Responsibilities

 

    Perform regular cataloguing of new acquisitions, maintaining accurate data and building a strong knowledge base of the library materials

    Maintain computer databases used to locate library materials

    Respond to information enquiries, giving appropriate access to information

    Identify the most appropriate records management resources; write reports and publications

    Coordinate the destruction or archiving finished data/records

    Design and develop filing systems, business classification schemes and undertake records surveys

    Ensure regular engagement with all internal customers for the achievement of a mutually beneficial and cordial relationship

    Other assigned duties by line manager.

 

Knowledge & Competency Requirements

Minimum Education & Experience:

 

    First Degree in Library Science, Social Science or Arts or its equivalent.

 

Experience:

 

    3-4 years experience in a similar field.

 

Knowledge, Skills & Abilities

Functional/Technical Skills:

 

    Organizational and coordination ability

    Technology appreciation, including a working understanding of Microsoft Office and Share Point Server.

    Good computer skills, searching the internet

 

Behavioural Skills:

 

    Good interpersonal skills and ability to work in diverse teams

    Strong relationship building and networking skills

 

You'll need to have:

 

    Strong communication skills to deal with senior colleagues, suppliers and contractors

    Negotiation skills to persuade senior colleagues to follow agreed record storing guidelines

    Problem-solving and analytical skills to develop an understanding of how your organisation works and build integrated records systems

    Good project management and organisational skills

    Good grasp of new technology and adapting to new IT packages and systems

    An awareness of information management principles and familiarity with information systems and archives

    Attention to detail.

 

Salary

Salary is N78,000 net monthly plus other benefits 13th monthly salary, HMO, pension remittance etc.

 

Method of Application

 

Applicants should forward their CV's to: outsourcing@stresert.com  using ‘LIB/ARC’ as subject of mail.

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