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Jobs At Law Union & Rock Insurance Plc
Law Union & Rock Insurance Plc is one of the first generation Insurance Companies to open office in Nigeria six decades ago. We began operations in Nigeria in 1951 as a Chief Agency when the late Sir Mobolaji Bank-Anthony held the power of Attorney for Royal International Insurance Holding, a U.K leading Insurance Company (the first Nigerian to have such authority).
Admin Officer

Location: lagos
Experience: 0 year(s)
Course of Study: not specified
Required Grade: any

Job Description

 

    Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

    Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

    Familiar with a variety of the field's concepts, practices and procedures.

    Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

 

Responsibilities

 

    Answer and direct phone calls

    Organize and schedule meetings and appointments

    Maintain contact lists

    Produce and distribute correspondence memos, letters, faxes and forms

    Assist in the preparation of regularly scheduled reports

    Develop and maintain a filing system

    Order office supplies

    Book travel arrangements

    Submit and reconcile expense reports

    Provide general support to visitors

    Provide information by answering questions and requests

    Take dictation

    Research and creates presentations

    Generate reports

    Handle multiple projects

    Prepare and monitor invoices

    Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

    Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

    Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

    Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

    Contribute to team effort by accomplishing related results as needed

    Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

    Organize travel arrangements for senior managers

    Write letters and emails on behalf of other office staff

    Book conference calls, rooms, taxis, couriers, hotels etc.

    Cover the reception desk when required

    Maintain computer and manual filing systems

    Handle sensitive information in a confidential manner

    Take accurate minutes of meetings

    Coordinate office procedures

    Reply to email, telephone or face to face enquiries

    Develop and update administrative systems to make them more efficient

    Resolve administrative problems

    Receive, sort and distribute the mail

    Answer telephone calls and pass them on

    Manage staff appointments

    Oversee and supervise the work of junior staff

    Maintain up-to-date employee holiday records

    Coordinate repairs to office equipment

    Greet and assist visitors to the office

    Photocopy and print out documents on behalf of other colleagues

 

Method of Application

 

Applicants should send their CV to: Obabaniyi@lawunioninsurance.com

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